Our contact details
Name: The Henley Society
Address: 1 Lime Court Henley-on-Thames RG9 1BN
Phone Number: 07860 145982
The type of personal information we collect
We currently collect and process the following information:
- Your name, address, email address, contact telephone number(s) and contact preferences
- Your bank details and whether you pay income tax
How we collect your personal information and why we have it
Most of the personal information we process is provided to us directly by you via the Henley Society paper Application Form, from the Membership page or ‘Contact Us’ link on our website, or by correspondence (either written or email) from you for one of the following reasons:
- To add your membership details to our database
- To contact you for the purposes of providing you with details of the Henley Society activities/events etc.,
- To claim Gift Aid on subscriptions
- To contact you about renewing your membership
- To conduct questionnaires or surveys
- To seek your opinion on specific matters pertaining to the interests of the Henley Society
From time to time we may require further information necessary for an event, such as dietary or drink preferences.
We may also receive personal information indirectly, from the following sources in the following scenarios:
- Photographs taken of you at Henley Society events to which you have agreed.
We will share your personal information with The Chairman, Secretary, Treasurer and Membership Secretary and, occasionally, when necessary, with other Committee Members.
We will never share your information with a third party unless we have contacted you previously and have your authority to do so, or we are required to do so by law.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing your information are:
- Your consent. You are able to remove your consent at any time. You can do his by contacting The Chairman
- We need it to perform Henley Society tasks.
- We have a legitimate interest.
We endeavour to keep your information accurate and up to date. If you become aware of errors or inaccuracies, please let us know.
How we store your personal information
Your information is securely stored on an electronic database and your Application Form is held securely by approved members of the executive Committee.
We will store your personal information for as long as is reasonably necessary for the purposes for which it was collected. Once you are no longer a member of the Henley Society we will dispose of your information by deleting your details from our database and destroying your Application Form.
The cookie collects web traffic information from visits to our website so that we can analyse the number of visitors to the site and assess how effective the site is; thus allowing us to improve it if necessary. The information collected is done so in an anonymous format.
The cookie used by the website does not collect any personally identifiable information about you neither does it pass on the information collected to a third party except where required by law.
If you do not wish to receive cookies, you can refuse permission when the request pops up; you will always be given a choice.
For further information on cookies please visit www.aboutcookies.org
Links to other sites
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at email@example.com if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at firstname.lastname@example.org
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk